What does Production Secretary mean?
Production Secretary is an administrative crew member who supports the production coordinator and production manager in the production office, handling correspondence, documentation, filing, travel arrangements, and the day-to-day administrative tasks that keep the office running. The production secretary manages incoming and outgoing communications, maintains production files and databases, assists with the distribution of call sheets and script revisions, and often serves as the first point of contact for cast, crew, and external parties contacting the production office. The role is a common entry point into the production department for those pursuing a career in film and television production.
Example:The production secretary fielded calls from cast agents throughout the day, logging messages, distributing information about the next week’s schedule, and flagging urgent matters to the production coordinator — keeping communication flowing without burdening the coordinator with routine administrative traffic.
Example: When the child actor’s family needed to confirm parking arrangements for the first day of filming, the production coordinator directed them to the production secretary, who had all the location and logistics details readily available.
Did you know?
The production office on a major film or television production can resemble a busy corporate headquarters — staffed by production coordinators, production secretaries, assistants, and interns managing a constant flow of information, logistics, and communication across dozens of departments and external vendors. The efficiency of the production office directly affects the efficiency of the set, making the administrative team’s work invisible but essential to every day of filming.
You can also find “Production Secretary” and related terms in this category: Planning and Pre-Production.
